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Microsoft Great Plains - Financial Management
Microsoft Business Solutions–Great Plains delivers superior financial management, giving you the functionality you need to master your financial picture and take full advantage of the wealth of information your financial system contains. With instant access to accurate, up-to-the-minute financial information, you are equipped to make informed operational and strategic decisions at a moment’s notice. General Ledger is the hub for financial information across your organization, offering the flexibility to adapt to changing needs with process controls to ensure accuracy and consistency. Extensive setup flexibility lets you define differing account structures for each company you control, and up to 367 fiscal periods can be defined for precise financial period control. Account setup allows you to define standard accounts, plus variable and fixed allocation accounts for streamlined processing of sophisticated allocations. Unit accounts can be defined to track non-financial or statistical information on your financial statements. And multiple retained earnings accounts can be updated as fixed allocations, or as divisional retained earnings accounts to record divisional profits. Receivables Management is the critical meeting point between your financial system and the reason you're in business—your customer. Detailed customer and sales data provides the information managers need to fine-tune product and service offerings. Timely cash collection gives you the opportunity to invest in your future sooner. And satisfied customers increase business by purchasing more and by spreading the good news to an ever-widening circle of prospects. Receivables Management serves as the pipeline between your sales systems and General Ledger, helping you efficiently manage customer statement cycles and cash receipt processes, as well as gather customer and sales data for analysis. Includes electronics funds transfer capabilities for Receivables and the ability to establish scheduled payments. Payables Management helps you track and analyze extensive vendor information, efficiently process purchases, schedule payments and make the most of vendor discounts while maximizing cash flow. Streamlined master record and transaction entry, flexible payment entry systems, in-depth analysis reports and detailed vendor inquiries allow payables personnel to turn knowledge into leverage when managing payables activities. Serving as the link between General Ledger and your purchasing systems, Payables Management offers ease of integration and the ability to track the information most important to your business for billing and analysis purposes. eExpense is a Web-based expense management solution that automates each step of the expense management process – from expense report preparation and approval to policy compliance, data analysis, and reimbursement. Expense reports are automatically delivered to approving managers, accounting departments, as well as budget and travel managers for streamlined processing, reimbursement, and data analysis. eExpense provides seamless integration to Great Plains Payables Management, ultimately saving businesses dozens of hours every month by eliminating data re-entry and increasing the accuracy of expense report information. And, with 100% deployment over the Web via an application service provider (ASP) model means that you can drastically minimize the internal IT resources required to administer, manage and update the application solution. Bank Reconciliation is the intersection for all bank-related activity throughout Great Plains, providing a straightforward, consistent approach to managing your bank transactions. Automating your bank reconciliation processes saves time, lowers administrative costs and gives you tight control over this important business process. Bank-related transactions flow to Bank Reconciliation from other Great Plains modules, making it easy to group receipts for deposit and reconcile bank statements. In addition, transactions can be entered directly in Bank Reconciliation, allowing for adjustments and tracking transactions not recorded in the sub ledgers. Reconciling bank statements is fast and efficient, with the flexibility to make adjustments as needed for full audit control. Cash Flow Management, with its user-friendly calendar-based interface, gives you the ability to view the summary or detail of any given day's cash inflow and outflow. Using Cash Flow Management, you are armed with a better and easier way to analyze and answer the questions and concerns arising from your company's cash management. Accessing and navigating through Cash Flow Management, from day to day, or month to month, is as easy as clicking your mouse. Click on any date to review daily totals, and click on any entry to instantly review which payments and cash receipts are affecting your cash flow on any given day. Receivables Management is important for managing revenue, but when it comes to actually being profitable, you must collect to see results. Collections Management helps you improve cash flow and reduce bad debts expense. Collections activities are centralized and automated, maintaining detailed records of your customer contacts and allowing you to schedule follow-up actions, assign "To Do" items, print out documents commonly requested by the customer, target customers matching certain criteria, and track detailed contact notes for sales purposes. Fixed Assets Management provides comprehensive recording, tracking and analyzing capabilities for fixed assets, helping your organization gain the insight you need to make better, timelier management decisions. Setup and asset definition capabilities provide you with superior control over asset maintenance and depreciation. Unlimited books help track assets for corporate, federal tax, alternative minimum tax, adjusted current earnings and more. A comprehensive set of depreciation methods and averaging conventions give you needed flexibility in defining asset attributes. And your organization will have total control over asset retirement and transfer, with full or partial retirement or transfer, and reactivation options. In a world of expanding global opportunities, Multicurrency Management gives you the ability to fully manage multinational operations with comprehensive multicurrency capabilities. Multicurrency Management complies with FASB-52 and BASDA standards on the accounting and reporting of multicurrency transactions, helping you handle the often complex process of issuing and receiving transactions in numerous currencies. Microsoft Business Solutions delivers superior multicurrency flexibility with the ability to define an unlimited number of currencies and exchange rates per currency. Because exchange rates can change several times a day, each exchange rate's date and time is tracked, along with expiration dates to ensure the current rate is always available. Exchange rates can be kept indefinitely, facilitating audits and allowing after-the-fact transaction entry. And additional rates can be defined as needed for specific companies, contracts or transactions. Reduce administrative expenses, improve productivity and better manage cash in a completely secure environment. eBanking is a comprehensive set of Web-based banking products that automate many of your critical banking activities, helping you run your business more efficiently. Quickly and securely receive payments from your customers electronically, and transfer payments to vendors' and employees' bank accounts using Electronic Funds Transfer. This service helps you capture cash receipts more quickly and with lower associated costs, and make payments at precisely the right time to take advantage of discounts and avoid late payment charges. Reduce administrative expenses by reconciling bank statements electronically. Your accounting staff will be able to see in an instant when payments or deposits don't reconcile with the bank's records and adjusting transactions can be recorded with minimal effort to bring your books into balance.
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